Maximizing your investment in room-based video conferencing equipment

John Lovell

Everyone is aware of the ways in which 2020 changed not only how organizations work, collaborate and communicate – but where they do so.

As part of their adjustment to this new reality, many organizations expanded investments in conferencing technologies to enable remote work. For communicators delivering high-stakes events – IR calls, town hall meetings, mission-critical inter-agency or department briefings, disaster response events – those technologies didn’t always deliver the features, functionality or capacity needed.

Equally, those technologies didn’t always seamlessly mesh with the room-based video conferencing equipment communicators looked to for high-quality video. Because a user’s account limited video capacity. Because an organization’s administrator restricted video quality. Because a co-sponsor’s platform didn’t inter-operate with the organization’s hardware. Because onsite audio/visual experts weren’t actually onsite.

To fully leverage room-based video conferencing equipment and enable high-quality video, consider:

  • If your message requires webcam, SIP or H.323 video support? More than one protocol?
  • Whether you have an onsite resource to test connectivity and setup your event?
  • Who will monitor, troubleshoot and switch endpoint connections during the event?
  • If your conferencing platform inter-operates with your hardware? Supports the planned capacity of your event?
  • Whether your conferencing platform is configured to deliver high-quality or HD video?

Those are a few of the top-line considerations; never mind the details of ensuring each meeting maximizes video quality based on number of speakers, use of virtual backgrounds, etc.

Naturally, organizations want to maximize the investments they’ve made internally to make sure that their “can’t fail” virtual communications come off without a hitch. But purchasing and installing the equipment in a corporate conference room is one thing; utilizing that equipment seamlessly and without distraction during a critical event is quite another.

This is where professional managed conferencing services like Intellor prove their value: in the “heat of the moment.” Conferencing as a Service (CaaS) means that you have committed partners at your disposal who can help you manage the many moving parts that come together to create a seamless, professional virtual event – as the event is happening, yes, but also before and after the conference as well.

Intellor has over two decades of experience in managing live video and video connections during conference events, and can help you to make the most of your new video conference equipment to successfully deliver your most urgent messages virtually. Talk to us today about managing the complexity of your high-stakes conferences so that you can focus exclusively on what needs to be communicated.

Recent posts